Service Plan Coordination for Licensed Texas CPAs. Compliant

---

What Is a Service Plan — and Why Does It Matter?

In Texas foster care, a service plan is not optional and it is not a formality. It is a legally required, individualized document that outlines the goals, services, and supports in place for every child in your agency’s care. DFPS requires that service plans be completed on schedule, documented correctly, and updated regularly — and your agency is responsible for every single one.

When service plans are late, incomplete, or misaligned with CANS 3.0 findings and TC3 standards, your agency faces compliance consequences. When they are done right — on time, strengths-based, and specific to each child — they protect your agency, support your case managers, and most importantly, serve the children in your care the way they deserve to be served.

The challenge is that doing them right takes time most agencies don’t have.

The Reality for Most Licensed CPAs

As your caseload grows, service plan management becomes one of the most time-consuming operational burdens your team carries. Due dates stack up. Meetings need to be scheduled with multiple stakeholders. Plans need to be individualized — not recycled. Documentation needs to be distributed, signed, and maintained.

Most agencies handle this with internal staff who are already stretched thin. Case managers end up spending more time on paperwork than on the children and families they were hired to serve. Deadlines get close. Compliance gets stressful.

There is a better way.

What UFCC Does For You

UFCC provides contracted monthly service plan coordination for licensed Child-Placing Agencies across Texas. Our team is CANS 3.0 certified and experienced in TC3-compliant service planning. We manage the entire process — from due date tracking through final distribution — tailored to your agency’s specific model of care and treatment approach.

Due Date Tracking & Monitoring

We track every service plan due date across your entire caseload. Nothing slips. No deadline catches your agency off guard. We stay ahead of the schedule so you never have to chase it.

Meeting Scheduling & Facilitation

We coordinate and facilitate service plan meetings with all required stakeholders — DFPS representatives, agency case managers, foster parents, and children when age-appropriate. We send the invitations, manage attendance, and keep the process moving from start to finish.

Individualized Plan Development

Every service plan UFCC writes is built specifically for that child — reflecting their CANS 3.0 findings, current needs, placement circumstances, and goals. No recycled language. No copy-and-paste plans. Every child gets a document that actually reflects where they are and where they are going.

TC3 & DFPS Compliance

Every plan is written and reviewed for full alignment with DFPS contract requirements and TC3 compliance standards. We know what reviewers look for — and we build that standard into every document we produce.

Distribution & Documentation Management

Once finalized, we distribute completed plans to all required stakeholders and maintain records in accordance with regulatory requirements. Your agency always has what it needs, organized and ready for review.

What This Means for Your Agency

When UFCC manages your service plan coordination, your case managers get their time back. Your compliance posture stays strong month after month. Your documentation is consistent, accurate, and audit-ready. And your leadership team has one less operational burden to manage.

This is what a well-run, sustainably compliant CPA looks like in practice.

Monthly Pricing — Tiered by Caseload

Our pricing is structured around your total census — not per-plan billing — because we understand that not every child requires an updated plan every month. What you pay reflects your realistic caseload volume, not a worst-case scenario.

|Monthly Census   |Monthly Investment|

|-----------------|------------------|

|1 – 10 children  |$950 / month      |

|11 – 20 children |$1,500 / month    |

|21 – 50 children |$3,000 / month    |

|51 – 125 children|$4,500 / month    |

Custom pricing available for agencies with more than 125 children in care. Contact UFCC for a quote.

Is This Service Right for Your Agency?

UFCC’s service plan coordination is designed for licensed CPAs that are operational and actively placing children. You may be ready if:

• Your case managers are spending more time on documentation than on direct client work

• You have received feedback from DFPS about plan timeliness or documentation quality

• Your agency is growing and your current process is not keeping pace

• You want a reliable, compliant documentation partner without adding full-time staff

• You have a monitoring visit coming up and want your service plans completely audit-ready

Your Plans. Our Expertise. Every Month.

UFCC’s service plan coordination is not a one-time fix — it is an ongoing monthly partnership built around your caseload, your model of care, and your compliance requirements. We show up every month, meet every deadline, and deliver plans your agency can stand behind.